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How to apply recovery cost?
It is possible to insert in the statements of accounts and the collection documents sent to the customer a flat fee per overdue invoice for recovery cost.
To do this, fill in My account
the amount of recovery cost that you want to apply.
Then it is necessary to activate the recovery cost for the clients you want to apply them. This is possible in three ways:
This method allows actviation over time, as needed. Click on the little blue pen at the top right of your customer file, then select Yes at Recovery cost ?:
This option is to be preferred when you wish to apply the recovery cost to a customers list according to certain criteria. To do this, go to the tab Clients:
Fill in your search criteria, or copy/paste a list of customer accounts from
Excel (or other tool) in the Company code field:
Display and select all the customers, then activate the recovery cost (at the bottom of the page):
The recovery cost will be automatically activated on any new customer based on the defined automatic assignment tasks or, in the event that no assignment is applied, the default assignment. This set up has to be done from Settings, AI Search & assign, tab Recovery cost or tab By Default:
→ You can use now the #Hashtag to include the late penalties and/or recovery cost from your collection :
→ Or the following #Hashtag to exclude the late penalties and/or recovery cost, for example from your first reminders :
To do this, fill in My account
the amount of recovery cost that you want to apply.Then it is necessary to activate the recovery cost for the clients you want to apply them. This is possible in three ways:
1. Inside the customer file
This method allows actviation over time, as needed. Click on the little blue pen at the top right of your customer file, then select Yes at Recovery cost ?:
2. Mass change on a customer selection
This option is to be preferred when you wish to apply the recovery cost to a customers list according to certain criteria. To do this, go to the tab Clients
:Step 1 Search
Fill in your search criteria, or copy/paste a list of customer accounts from
Excel (or other tool) in the Company code field:Tips → once the desired selection is done, you can save your search and name it. To retrieve the selection, just click the Show Search button after selecting the My Searches tab.
Step 2 Recovery cost activation
Display and select all the customers, then activate the recovery cost (at the bottom of the page):
3. From Search & assign, to activate by default the recovery cost or according to your own criteria.
The recovery cost will be automatically activated on any new customer based on the defined automatic assignment tasks or, in the event that no assignment is applied, the default assignment. This set up has to be done from Settings, AI Search & assign
, tab Recovery cost or tab By Default: Recovery cost will now appear in the statement of account of the open items and in the statements of account sent to your customers by email or mail. They are applied to invoices only, excluding disputed items. Recovery cost are not applied on miscellaneous transactions.
→ You can use now the #Hashtag to include the late penalties and/or recovery cost from your collection :
#items_amount_overdue_include_late_penalties to retrieve the total amount of due invoices plus payment penalties and/or recovery cost.
#items_amount_late_penalties that display the amount of late penalties and/or recovery cost
Late penalties and/or recovery cost will be displayed in the customer file and on the items list only if they are activated in the customer file
→ Or the following #Hashtag to exclude the late penalties and/or recovery cost, for example from your first reminders :
#items_list_overdue_exclude_late_penalties that display the statement of account of due invoices without calculating the late penalties and/or recovery cost
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